Skylight Features
BBC review -
“Altogether a great productivity suite …you can keep all your productivity requirements under one virtual roof.
A most comprehensive time saving software for your business.
- Projects & Milestones
- Tasks Lists, Tasks & Time Logging
- Files – Word, Excel & Media
- Invoices & Quotes
- Contacts, Teams & Clients
- Dashboard & Widgets
- Schedule & Budget – Calendars
- Rates
- Custom Filters
- Tags
- Google Docs & PayPal
- Email & Notifications
- Customisable User Groups
Project Management, Time Billing & Invoicing
Meet projects on time and budget, increase collaboration
- Project activity feed keeps you up to date on everything that’s going on
- Set milestones, add commenting and finalize those milestones
- Stages segment your workflow into manageable tasks
- Schedule resources, equipment and people
- Track time and billing
- Visual progress bars on the project, stage and milestones
- Manage tasks and task lists
- Create discussions and comments at every level
- Project calendars provide week, two week, month and day views
- Keep all files and communications organized by project
- Create quotes, purchase orders and invoices
Skylight’s intuitive, web-based project management solution, you can distribute and track tasks that result in overall project completion – from the office, or from a remote location. Schedule events, log time, create sales invoices, budgets and manage milestones in one app across your business.
Gain better control and accountability, and complete projects within specified timeframes and budgets, with ease. Set milestones, create stages, book resources, track tasks and more with Skylight’s full-featured project management solution. This all-encompassing system also lets you develop quotes and invoices, and automatically calculate billed time, and notifies you of booking conflicts for resources, whether it’s equipment, people (recruitment), locations or service.
Manage Tasks across your Team, Projects & Contacts
Timers for Time Logging & Easy Invoicing
- Assign tasks to projects, contacts, stages and bookings
- Task lists to group tasks, drag and drop to organise
- Mark priority and completion dates
- Use tags to create your customized groupings
- Use priority to manage schedules
- Search, filter and track tasks
- Log Time for each task using a simple start and stop timer
- Create estimates for each task, then log actual time taken to complete those tasks
- Turn the timer on and off for tasks
- Log notes for each occurrence of logged times
- Import tasks from CSV or Excel
Making up schedules and tracking their progress is an art that most business professionals don’t have time to master. The larger the project, the more complexities there are to impede overall progress. Skylight’s Tasks and Time Logging function helps you avoid these challenges by assigning tasks to your team and grouping projects based either on stages or bookings.
Improve visibility and accountability with Skylight’s simple CRM. Create tasks for your contacts, and tags for task grouping, and then filter those groupings to gain even more defined access to selected task groups. Every task includes a timer that starts when you begin working, and is paused when you move to another project. When the timer is closed, Skylight logs the total hours or minutes spent on the task, and then relates that billable time back to the specific project.
AppStorm.com -
“Skylight is a concentrated application that brings together everything you could need.
Starting at $15/month
Free 30 Day Trial
No Payment details required
Request a Live Demo
Support for Video, Audio, PDF, Images
With Google Docs Integration
Keep Files Organise Across Your Business
Create, edit, collaborate, annotate and approve
- Create, edit and import Google Docs files
- Attach files to projects, tasks , contacts, comments and emails
- Upload any file format to your Skylight account
- Annotate on JPEG, GIF and PNG images, and see previews
- Upload, share and play video & audio files
- Tag and filters files to create custom groups
- Search across files contents
Your company’s valuable data and information is stored in Word and Excel files that aren’t always easy to search through and access. Maybe you are looking for a specific piece of customer information, or in need of customer input on a document via Google Docs. Whatever your need, Skylight will put the information at your fingertips quickly, and without hassle.
Skylight gives you unprecedented control over your important files. Attach a CV for a contact or use Google Docs or Google Apps to create and collaborate in real-time, all in a format that’s completely integrated with Skylight. See live previews of images uploaded in JPEG, PNG and other supported formats, and collaborate remotely with clients and team members using the annotation tool.
Invoices, Quotes, Accounting Statements & Accounting Templates
Accounting doesn’t need to be taxing
- Use your company logos and customized header and footers
- Quickly generate invoices for billable time
- View accounting information by project and client
- Import accounting codes from your favorite accounting package
- Tag and filter Invoices, quotes and PO’s’
- Reorganize line items using simple drag and drop interface
- Create and import custom tax codes, discounts and your rate card
If repetitive data entry, invoices and quotes on various document and excel files are a normal part of your daily routine, it’s time to bring Skylight in to your business. Significantly reduce repetitive data entry using Skylight’s invoicing template feature, which helps you avoid the high cost of tracing data between disparate project management and accounting systems.
Create invoices, quotes and purchase orders, and then trail that information from individual projects or access them directly from the accounting module. Skylight’s single-entry approach helps you save valuable time for yourself and your team, while also reducing administrative overhead.
Smashingapps.com -
“Absolutely useful web app for people who run business…
Starting at $15/month
Free 30 Day Trial
No Payment details required
Request a Live Demo
Accounting Templates
When you need to recreate similar invoices and quotes over and over again, it’s best to use templates. This is particularly true for invoices, quotes and if you use purchase orders for suppliers then this is the best way to create customised looks.
Contacts Management is Made Simple in Skylight
Essential tools to increase value beyond CRM
- Keep track of clients, suppliers and related projects
- Organize contacts by tags
- Create relationships between contacts
- Give clients, teams and contractors access to Skylight
- Use Skype, IM, Twitter and other social media networks to connect with clients
- Create tasks for contacts (i.e, call back)
- Use filters and tags to easily create contact lists
- Filtering contacts list by number, email, country and post/zip code
- Input comments for all contacts
- Organize all files and communications by contact
- Use the accounting tab to track invoices, quotes and purchase orders for each contact
You can’t afford to have a half-baked contact management system in this competitive business management. Meaningful conversations with customers and prospects are easy to track and review with Skylight’s Contact Management solution, which ensures that you’re always prepared with the most recent emails, meeting notes, task reminders and social networking profiles in one, streamlined system.
Skylight’s complete set of contact management tools extend across your entire enterprise, and at a fraction of the cost of complex software or expensive hardware. Every contact has its own activity feed, making it simple to pull up the most recent history related to a specific client or prospect. Skylight goes beyond the basic “phone number and address” fields to include social networking contacts, putting you one click away from a contact’s Twitter feed or Facebook page.
Manage Clients, Suppliers, use it for Recruitment & talent management, create associations between contacts keep centralized all contact information in one accessible place.
Matt Jacobson – User -
“Thrilled by Google docs integration. Now my team can collaborate on projects as well as keep track of the Documents involved.
Starting at $15/month
Free 30 Day Trial
No Payment details required
Request a Live Demo
All key areas of Skylight are at your finger tips
Use Skylight to gain control over every bit of data
- Drag and drop to reorganize widgets
- Switch widgets on/off
- Most recent items at the top of the list
- Quick search feature allows fast access to pertinent data
- All widgets have a quick search feature
- Create projects, tasks, contacts and milestones right from your dashboard
In today’s fast-paced business world, you don’t have time to sift through layers of menus and buttons to get to your important information. Skylight’s dashboard widgets guarantee that you won’t waste precious minutes searching for information that should be right at your fingertips. Manage your entire day, week or month from your desktop, and gain an edge on your competition by being the first to respond to clients in an intelligent, informed manner.
Skylight’s dashboard is completely customizable, and keeps valuable information right in front of you. Projects, contacts, resources, tasks, files, invoices, schedules, and project activity are just a click away. Switch the sections or “widgets” on and off, drag and drop to reorganize them, and sit back while Skylight remembers your preferences.
Dashboard widgets list:
My Projects, Contacts, Activity, My Bookings, My Tasks, Resources, Comments, My Invitations, Bookings, Files, Milestones, Stages, Invoices, Quotes, Purchase Orders
Dawn Bird – Sensei Learning and Performance -
“We process large volumes of proposals for new clients… Skylight ensures that we don’t miss details, tasks or deadlines.
Starting at $15/month
Free 30 Day Trial
No Payment details required
Request a Live Demo
Schedule & Book People, Equipment & Share Calendars
Book people, equipment, locations and services
- Automatic verification of resource availability and conflicts
- Use preset rates to easily add costs and charge for each booking
- Use quantities, date range or time logging to calculate cost and charge
- Use drag and drop to adjust dates of each booking
- Assign roles tags to each booking
- Assign preset rates for cost and charge amounts
- See all bookings from the resource or project point of view
- Generate custom reports
You’re working on a big project and you need to book a conference room and rent equipment for a special event. You can’t afford to let anything slip through the cracks, but keeping track of all aspects of the project is virtually impossible to handle manually. That’s where Skylight’s Resource Scheduling services come in.
Imagine being able to schedule any resource, at any time, across your entire company. Skylight’s Resource Scheduling manages just about any resource, whether it’s company-owned laptops, a fleet of vehicles, or a meeting room. Efficiently schedule and manage every single organization resource, create and track projects, use your rate card to generate quick invoices, and much more.
Jamie Koine – Freelancer -
“Skylight has reduced our operational cost by saving valuable time normally spent on administration.
Starting at $15/month
Free 30 Day Trial
No Payment details required
Request a Live Demo
Make it easy to analyse costs and profits for any project
- Specify client or contact related rates
- Split between Cost & Charge
- Resource & role based rates
With Skylight you can assign rates for your services, resources, contacts and roles or set default rates for certain clients.
So when you create billable time or quantity items on a project i.e an expense item, resource and contacts event that you will like to invoice, Skylight will show you related rates. Rates are split between cost to your company and what you charge to the client, making it simple to see what your profit margins are, across your project.
Stuart Moore – Mannpower-Hydro -
“We looked at other systems before moving to Skylight….allows us to centralize relevant information across multiple projects and multiple regions
Starting at $15/month
Free 30 Day Trial
No Payment details required
Request a Live Demo
Customize all list views of
Projects, Contacts, Resources, Tasks, Files & Accounts
- Create a limitless number of customized saved filters
- Generate customized groups for item lists and access them quickly
- Use Tags & Filters to generate customized groupings
If information overload has made pertinent data nearly impossible to locate, let Skylight solve the problem with its custom filters. Reduce the amount of time spent trolling through contact lists and project lists, use filters to organize list views, and create and track item names, tags, modification dates and statuses.
Skylight’s customized fields allow you to develop filters and quickly gain access to groups of records. Control your data even more efficiently by combining filters with tags, and by using saved filters that are available to your entire team in a shared, customized environment.
Custom Tags & Tag Categories
Create Your Own Organizational System,
You know how to organize information in a way that makes sense for your business and industry, but you don’t have the time to do it. That’s where tags come in. By applying Skylight’s tags to contacts, resources and projects, you can use this useful widget to filter and match projects to resources in an intelligent manner. Similar tags are sorted into “groups” for quick organization, and to enable fast searching and access at a later date.
Example of tag groups:
Software packages
Microsoft Excel
Adobe Photoshop
Adobe Illustrator
Maxon Cinema4D
Tasks
Today
This week
Some time
When I get time
CRM
Prospect
Hot Contact
Don’t bother
Newsletter
Broadcast Technologies
HD
SD
PAL
NTSC
Google Docs and PayPal Integration
No business application is complete without support for files, we not only provide you with multimedia files support, i.e PDF previews, playback for video files and image annotations but also integrate with Google Docs and PayPal. This makes Skylight a true all rounder for your business.
Google Docs, Import, Create and Edit
Skylight integrates with Google Docs, while allowing you to attach Google documents to comments, messages, tasks, projects, resources and contacts.
You can edit them right in Skylight, create new Google docs like Spreadsheets or Word documents as well as import existing Google docs.
Skylight Invoices and PayPal
As Skylight makes it easy to log time or expenses on a project and provides the ability to send all this data to an invoice. If your business uses PayPal as a gateway then you can incorporate that in to these invoices, clients can then pay for these using Credit Card or other means provided by PayPal.
Once Payment is received by your PayPal, Skylight adds that amount to the invoice and shows resulting balance. If you issue a refund then that is also reflected on the invoice in Skylight system. So essentially a fully integrated payment system with PayPal
Get Notified by Email when Things Happen in Your Skylight Account
Clearly you need to be busy making business happen then constantly checking what the progress is on your project or if some one left a comment on the task you were working on. Skylight notification system will keep you up to date where ever you are; though you’ll need to have access to your email!
Reply to Comments
Yes its not only that you get an email saying Bob left a comment, you actually get the contents of the comment as well and the good part is you can just simply reply to that email, Skylight will pick up your message and attach it to the relevant comment thread as a response from you. How cool is that?
You can edit them right in Skylight, create new Google docs like Spreadsheets or Word documents as well as import existing Google docs.
Email in Attachments and Files
Now you would say yeah great but I need to be able to send in files related to this comment. We have you cover there as well, just attache files as you would when sending normal emails and leave the rest to us.
Our little works will get working and make sure your files are received and attached to the comment thread. Not only that lets say your comment was about a task in progress which is on a project. You would be able to see this file show up on the project itself so the whole team is aware of the new files.
Full Control Over Access Permissions
Knowing who has what access to what information is critical for any business using web application for collaboration with internal teams, external contractors and clients.
Business needs are always evolving and today’s requirements might not work tomorrow: some want clients to have access to projects alone; some will need clients to create tasks on the projects; and some need varying levels of access for the internal team, i.e. a junior might not need access to invoices. In some cases freelancers or contractors are actual project managers and will need to see the financials and accounts to better manage projects and teams. All this and more is in your total control.
“Switch” – for the peace of mind and security
As a business owner its important to know who accesses to what data, its important to know what each preset does. We have solved this by creating a way for admin users to switch user profiles and see what the user will see if they login to the company account.
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